Writing a Clear, Fair Job Posting with AI

The problem: You need help fast, but writing a job post takes hours, and old posts are full of vague words and must-haves the job doesn't really need.

What you end up with: A clear, friendly job posting that lists the real duties, pay, schedule, and how to apply, checked by you before it goes live.

What you'll need

The job's real duties, pay range, schedule, location, and how you want people to apply.

Getting set up

What does this job really involve, day to day? Start there. Microsoft says Copilot works inside Word, and Google lists Gemini in Docs. Before you start, read our lesson on AI and fair hiring. Example: a family-run hardware store needs a part-time cashier. The owner lists the real duties (register, restocking, helping customers find items), the pay range, weekend hours, and how to apply in person or by email. The AI drafts a friendly post. The owner removes "must lift 50 pounds" because the job doesn't need it, adds how to ask for an accommodation, and posts it. (Our illustration.)

Step by step

A prompt to start with

Try this prompt, and tweak it for your tool. "Write a friendly job posting for a [job title] at my [type of business]. Duties: [list]. Must-haves: [list]. Pay: [range]. Schedule: [details]. Include how to apply and how to ask for an accommodation. Use plain words, and only include requirements the job really needs."

What you'll get

A clear job posting draft ready for your review. You'll also have a short version for social media and a sign for your window. Time it takes: about 30 minutes, including your review. Sample opening (made up): "Part-time cashier at a friendly neighborhood hardware store. Weekends, 16 to 20 hours. Pay: $16 to $18 an hour. You'll run the register, restock shelves, and help customers find what they need."

If something goes wrong

If it adds requirements you didn't list, remove them. If it sounds stiff, ask for a warmer tone. If the draft adds a degree or years of experience you didn't ask for, remove them. If it uses jargon, ask for words a high school student would understand.

Keep in mind

You're responsible for your job posting. Follow pay transparency and hiring rules where you operate. A person makes every hiring decision. Make it a habit: save each final post as a template, and update the pay and duties every time you hire.

Sources

• Microsoft Copilot for small business — product page and FAQ
• Google Workspace Updates blog

Heads-up: some links here may become affiliate links down the road. Here's how that works. Right now, no affiliate programs are connected.