The problem: Hiring for a small business means writing a job post, then reading a stack of applications at night. It's slow, and it's easy to miss good people.
What you end up with: A clear job post drafted from your real needs, plus a short, consistent summary of each application against the requirements you set, so you can read faster. You make every hiring decision.
What you'll need
A plain-English description of the role, the job-related requirements that matter (skills, availability, licenses), your pay range if you share it, and a private folder for applications.
Getting set up
Hiring and buried in applications? Here's how to tackle it, based on each tool's official docs. First, pick a tool. Google says Gemini in Docs can create formatted first drafts and match your tone, and Gemini only retrieves content the user can access. Dust describes permissions that control what agents can access and who can use them. Lindy says actions that write or send can wait for your approval. Next, write down your requirements. Keep them strictly about the job: skills, experience, availability, and any required licenses. Then, set up a private folder only you (and anyone helping you hire) can see. And last, the agent summarizes. It doesn't rank, reject, or contact anyone. A person makes every hiring decision.
Step by step
- Give the agent your role description and requirements.
- Ask it to draft a friendly, clear job post. Review and post it yourself.
- As applications arrive, have the agent write a short summary of each against your job requirements only.
- Have it quote where in the application each point came from.
- Read every summary alongside the application itself. Don't skip the original.
- You decide who to interview. The agent never rejects anyone.
- Send every candidate message yourself.
A prompt to start with
Copy this prompt, then make it your own. "Here are the job requirements: [list]. For this application, write a short summary showing how it matches each requirement, quoting the part of the application that supports it. If something isn't mentioned, write 'not mentioned.' Only consider the listed job requirements. Ignore names, photos, age, gender, race, religion, disability, family status, and any other personal traits. Don't rank, score, or recommend rejecting anyone."
What you'll get
A job post draft, then one short summary per application, matched to your job requirements, with quotes and 'not mentioned' where it applies.
If something goes wrong
If summaries drift into opinions, remind it to stick to the listed requirements and quote the application. If it misses details, check that the full application is in the folder. If summaries run long, limit each requirement to one line.
Keep in mind
A person makes every hiring decision. A quick, positive tip before you start: check the hiring rules where you operate, and keep your process focused on job-related skills so you never screen on protected traits like age, race, gender, religion, or disability. Keep applications private and delete them in line with your local rules.
Sources
- Google Workspace — AI tools for business
- Dust — official site
- Lindy — official site (features, pricing, FAQ)
Where each fact came from
- Recommended tools · checked Oct 28, 2026 · rechecked regularly — Google Workspace — AI tools for business
- Getting set up · checked Oct 28, 2026 · rechecked regularly — Dust — official site
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