Made byErika Cabrera
CategoryOperations & admin
Good fit for (our take)Small offices that track deliveries, repairs, and team birthdays.
Starts fromA pasted list or a spreadsheet.
Scheduled jobsIts listing says the weekday shipment status, Monday facilities digest, and Friday celebrations look-ahead stay off until you turn them on.
CheckedOct 29, 2026, on x.ai
What it does
- Tracks shipments, facilities issues, new hire setups, and team celebrations.
- Turns them into a daily shipment status, a weekly facilities digest, and a rolling 14-day celebrations list.
- Rates facilities issues as urgent, needs a vendor, or routine.
Setup in 4 steps
- Click Add to Grok Bot above, or Import Bot on the listing.
- Review what it includes and connects to, then click Add Bot (xAI's guide).
- Answer its setup questions: your timezone and daily status hour, which areas to track and your office sites, where shipments, facilities notes, and celebrations come from, default facilities owner and known vendors, and a few more.
- Give it a first small job, check the result, then turn on scheduled jobs.
Example
A 12-person accounting office (our example scenario)
- Paste this week's expected deliveries and open repair requests.
- Add team birthdays (month and day only).
- Turn on the Monday facilities digest.
- Use the new hire checklist when someone starts.
Tips
- Ask people before you add their birthdays.
- Start with one area, like shipments, then add more.
Related guide: New-hire onboarding packets.
Pairs well with:
All 50 templates · How templates work
Source notes
- Office Ops Desk on the Grok Bot Marketplace, including its listed instructions (checked Oct 29, 2026)
- Office Ops Desk add link on x.ai (checked Oct 29, 2026)
- Grok Bot Marketplace (xAI) (checked Oct 29, 2026)
- Templates for Grok Bot (xAI guide) (checked Oct 28, 2026)
Based on Erika Cabrera's public Marketplace listing, which is always the latest word.
Heads-up: some links here may become affiliate links down the road. Here's how that works. Right now, no affiliate programs are connected.