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Idea or playbook

Group Trip Planning Service for Clubs and Teams

Note: Any money examples here are hypothetical. We're not promising anyone will earn anything.

An idea for a service: plan group trips with AI research help, while you confirm prices and handle bookings.

The idea

Plan trips for groups, like sports teams, clubs, church groups, and family reunions, using AI agents to research options and build itineraries, while you handle the decisions, bookings, and people.

Who it's for

Youth sports organizers, clubs, community groups, and families planning reunions who don't have time to coordinate travel for a crowd.

The problem you solve

Group travel means dozens of people, budgets, and schedules. Organizers spend weeks on spreadsheets and group texts.

How you help

A per-trip planning package. You use AI agents to research lodging, transport, and activities, then build a clear itinerary and budget. For example, Google says Gemini Spark can work across Gmail, Calendar, and Maps, and Perplexity says the Comet Assistant helps research as you browse. You confirm every price and handle bookings with the organizer's approval.

Tools you'd use

Google Gemini SparkPerplexity CometGemini in Google Workspace

How it works, step by step

Here's how it could work, step by step (it's an outline, not a case study):

  1. Meet the organizer: dates, headcount, budget, needs.
  2. Research options with AI tools.
  3. Check prices and policies on the original sites.
  4. Present two or three plans.
  5. Book with the organizer's approval.
  6. Share a final itinerary with the group.

Ways to get paid

Ways you could price it: a flat planning fee per trip, or a per-person fee for bigger groups. Test your price with a few first clients in your area, and treat any number as a starting guess until you do.

What you need to get started

You'll want strong organizing skills, a calm phone manner, and comfort with AI research tools. Check whether you need any license to sell travel where you operate.

Keeping it running

Keep payments and personal details out of AI tools unless the tool is built for it. The organizer approves every booking.

Things to watch out for

Watch out for prices that change, cancellation rules, and AI-invented details. Always confirm on the original site. A first client, for example: a youth soccer club needs a weekend tournament trip for 18 families. You research three hotels near the fields, build a shared itinerary with game times and team dinners, and give the coach a budget table. The coach approves everything, and each family books their own room. (Our illustration.) Questions to settle before you start: - Who approves bookings and payments? Put it in writing. - What happens if plans change? Decide how many revisions are included. - How will you share the plan? A single doc or sheet that everyone can see works well. Your first week: 1. Plan one trip for friends or family as a sample. 2. Turn it into a one-page itinerary template. 3. Tell three local clubs or groups what you offer. 4. Write a simple agreement covering approvals and changes.

Sources

Heads-up: some links here may become affiliate links down the road. Here's how that works. Right now, no affiliate programs are connected.