Note: Any money examples here are hypothetical. We're not promising anyone will earn anything.
An idea for a service: list a small business's software and AI subscriptions, spot overlap and waste, and hand over a simple keep, cut, or switch plan.
The idea
Help small businesses get clear on their AI and software subscriptions: list what they pay for, spot overlap and unused seats, check how each tool bills, and hand over a simple keep, cut, or switch plan.
Who it's for
Small businesses with a growing pile of software and AI subscriptions and no one tracking them, like agencies, clinics, shops, and service firms with 5 to 50 people.
The problem you solve
Subscriptions pile up. Two tools do the same job, seats sit unused, and usage-based AI charges are hard to predict, so the monthly bill keeps creeping up.
How you help
A one-time audit with an optional quarterly check-in. You gather the client's software bills, use an agent to build a tidy inventory, read each tool's own pricing page for how it bills (per seat, per task, or per credit, like Zapier's task-based pricing or Notion's credits for Custom Agents), and recommend what to keep, cut, or switch. xAI's Grok Bot Marketplace even lists a community Bot, Haggle Bot, built for this kind of spend review, which says it drafts vendor counters for your review.
Tools you'd use
Grok BotGemini in Google WorkspaceNotion AI and Notion Agents
How it works, step by step
Here's how it could work, step by step (it's an outline, not a case study):
- Collect three months of software bills and a list of who uses what.
- Build an inventory: tool, cost, billing basis, renewal date, and owner.
- Flag overlaps, unused seats, and usage-based charges.
- Check each tool's official pricing page for current plans.
- Write a one-page keep, cut, or switch plan.
- Walk the owner through it. They make every decision and do any cancelling themselves.
Ways to get paid
Common ways to charge (just examples, not our earnings): a flat fee per audit, priced by the number of tools, plus an optional quarterly check-in. We're not quoting dollar amounts as market rates. Any numbers you use are hypothetical until you test them in your own market.
What you need to get started
You'll want comfort reading pricing pages, a tidy spreadsheet habit, plain-English writing, and familiarity with common small-business tools.
Keeping it running
Keep billing data private, never cancel or change a client's account yourself unless they ask you in writing, and always point to the official pricing page behind each recommendation.
Things to watch out for
Watch out for prices that change often, contracts with notice periods, and tools a team quietly depends on. Date every finding, and ask the team before recommending a cut.
Sources
Heads-up: some links here may become affiliate links down the road. Here's how that works. Right now, no affiliate programs are connected.